Electric Forest, LLC is now accepting applications for Craft Exhibitors! 
 
Electric Forest is a music, camping, and art festival held in Rothbury, Michigan on June 27 - 30, 2019. Please visit ElectricForestFestival.com for complete information on the Electric Forest festival.
 
Michigan artisans, handmade, and earth-friendly products will be given priority. Your booth presentation must add to the atmosphere of the festival and help create a magical space. Get creative and have fun with your presentation! Please use ambient lighting (i.e., Christmas lights, rope lights, gels, leds, etc.) to display your crafts at night. When submitting your application, be sure to include images of your products AND your booth display.
 
PLEASE NOTE: Email is the most effective way to communicate with us: craftvending@electricforestfestival.com
 
 
CRAFT EXHIBITOR DEADLINES

Application Deadline: Friday, March 1, 2019 @ 5:00 PM MT

Booth Fee 50% Deposit Payment Due: Upon Submission of Application (no later than Friday, March 1, 2019)

Preliminary Notice of Application Acceptance or Denial: Friday, March 8, 2019

Final Booth Fee Payment Must Be Received By: Friday, March 29, 2019

Certificate of Insurance and Tax Permits Must be Emailed By: Friday, March 29, 2019

Deposit Returns For Exhibitors Not Accepted Will Be Credited Online By: Friday, April 5, 2019
 
 
PROHIBITED ITEMS
 
Exhibitors are prohibited from selling items including, but not limited to, the following:
 
• Hammocks
• Sunglasses (kaleidoscope, three dimensional, diffraction, luminescence and LED glasses and googles may be sold with EF’s prior written approval, additional terms may apply)
Glow products (LED items including glove sets, fiber optic whips, glow poi and orbits may be sold with EF’s prior written approval, additional terms apply)
Earplugs (foam earplugs may be sold with EF’s prior written approval)
Clothing items which contain any reference or picture of marijuana, tobacco items, drug paraphernalia (pipes, water pipes, gas masks, rolling papers, etc.)
Cigarettes (herbal or traditional)
E-cigarettes
Vaporizers
Cameras
American Indian headdresses
Weapons
Pornography
Any item in which the Event logo or trademark appears
 
(Prohibited Items are subject to change at Electric Forest's sole discretion)
 

HAND CRAFTED GOODS BOOTH FEES

VENUE 10x10 $1,750
- One (1) 10x10 structure with canopy and side walls
- One (1) standard electrical outlet
- Three (3) Exhibitor credentials
- Two (2) Exhibitor parking passes
 
 
VENUE 10x20 $3,400
- One (1) 10x20 structure with canopy and side walls
- One (1) standard electrical outlet
- Six (6) Exhibitor credentials
- Three (3) Exhibitor parking passes
 
CAMPGROUND 10x10 $2,150
- One (1) 10x10 structure with canopy and side walls
- One (1) standard electrical outlet
- Three (3) Exhibitor credentials
- Two (2) Exhibitor parking passes
 
 
CAMPGROUND 10x20 $4,200
- One (1) 10x20 structure with canopy and side walls
- One (1) standard electrical outlet
- Six (6) Exhibitor credentials
- Three (3) Exhibitor parking passes
 

IMPORTED & MANUFACTURED GOODS BOOTH FEES

VENUE 10x10 $2,250
- One (1) 10x10 structure with canopy and side walls
- One (1) standard electrical outlet
- Three (3) Exhibitor credentials
- Two (2) Exhibitor parking passes
 
 
VENUE 10x20 $5,000
- One (1) 10x20 structure with canopy and side walls
- One (1) standard electrical outlet
- Six (6) Exhibitor credentials
- Four (4) Exhibitor parking passes
CAMPGROUND 10x10 $3,050
- One (1) 10x10 structure with canopy and side walls
- One (1) standard electrical outlet
- Three (3) Exhibitor credentials
- Two (2) Exhibitor parking passes
 
 
CAMPGROUND 10x20 $6,000
- One (1) 10x20 structure with canopy and side walls
- One (1) standard electrical outlet
- Six (6) Exhibitor credentials
- Four (4) Exhibitor parking passes 

PLEASE NOTE

This event is rain or shine.
 
There is a limited amount of each booth space type, but we will do our best to accommodate requests. 
 
Campground spaces are priced at a higher rate as these Exhibitors will have the opportunity to be open for longer hours.
 
Exhibitor Load In is scheduled to begin on Tuesday, June 25, 2019 at 9:00AM. You will be notified of your exact Load In schedule depending on the location of your assigned booth space. 
 
Campground Exhibitors will open at 12:00PM on Wednesday, June 26, 2019 and close Sunday night, June 30, 2019.
 
Venue Exhibitors will open at 12:00PM on Thursday, June 27, 2019 and close at midnight Sunday, June 30, 2019.
 
Extra Exhibitor Credentials will be available on a limited basis for $300 each. Additional Exhibitor credential requests must be communicated  via email at craftvending@electricforestfestival.com by Monday, March 11, 2019. Payment must be in a separate check or money order from Booth Fee payments. 
 
Accepted Exhibitors are responsible for paying all sales taxes. Please review the 2019 Concessionaire's Sales Tax Return Form  You may upload it in this application or submit with final paperwork by March 29, 2019. Please check michigan.gov/treasury for complete information. Returning Exhibitors with a Michigan Business License do not need to fill out a Concessionaire's Tax Form. Detailed sales tax information will be provided upon acceptance.
 
Insurance is required to participate at Electric Forest 2019. Specific insurance requirements will be emailed to accepted Exhibitors.

PAYMENT

Booth Fee 50% Deposit is Due With The Submission of This Application (no later than Friday, March 1, 2019). 

  • Once this application is submitted, you will receive a link to submit your credit or debit card.
  • Booth Fee 50% Deposit will be charged to your card upon acceptance to EF2019.   
  • Applications that are not accepted will not be charged Booth Fee 50% Deposit.  
  • Booth payments must be in the form of a credit or debit card. There is no additional fee for this service.  
  • Credit card info will be stored securely with craft applicant’s online file and deleted after payment for booth fee is paid in full (no later than March 29, 2019). 
  • EF Craft Manager will provide an alert approximately 48 hours notice before payments are processed

Due date for final booth balance and required paperwork is March 29, 2019.  

  • 50% Balance Due will also be in the form of a credit or debit card.  
  • You will be sent a link to submit second booth payment directly.
  • You may opt to use a different credit card, or charge to your card on file. 

All booth fees include camping and parking.

All payments must be in US Dollars. Payments submitted in any foreign currency will not be accepted. 

Exhibitor will be responsible for all processing fees incurred due to payments issued with insufficient funds.

BASIC INFORMATION

All items marked with * are required to submit the form.
If You Do Not Have A Complete W9, Here Is A Link To Complete The Form: Blank 2019 W9 Form
Once Completed, Please Upload In The Field Below. 

Does Your Business Have Experience With Large Festivals: *
Did your business participate in...
Please check all that apply

BOOTH DETAILS

Is Your Booth A Michigan Business? *
Does Your Business Sell Original Art? *
Does Your Business Sell Handcrafted Items?
To qualify as a handcrafter, all items in your booth must be hand made by you or your staff in the USA.
 *
Does Your Business Sell Items Made With Recycled Material? *
Does Your Business Have A DIY Component - Could You Lead A Class Making Your Craft? *
Is Your Business Interested In A Referral for Insurance? *
Please Mark Any Of The Below That Apply To Your Booth:
Please Select The Booth Space Type You Are Applying For:
Please check all that apply

 *


RULES & REGULATIONS

 

Exhibitor and its employees, personnel and agents, agree to abide by all instructions, information and Rules and Regulations of the EF. EF shall have sole discretion in the interpretation and enforcement of all Rules and Regulations contained herein and has the power to make such amendments thereto, and such further Rules and Regulations as it shall consider necessary for the proper conduct and success of the Event.

  1. EF reserves the right to decline, prohibit or expel any Exhibitor which, in their sole judgment, is out of keeping with the character of the Event, including but not limited to persons, display materials, printed matter, product or conduct. EF reserves the right to determine, in their sole discretion, the eligibility of all Booth Space applicants and individual products to be exhibited. 
  2. Exhibitor is subject to search at the time of entry.
  3. Assignment of Booth Space shall be made by EF in their sole discretion. Location preference will be considered upon final placement. Acceptance of an applicant does not imply endorsement of Exhibitor’s products or services, nor does rejection imply lack of merit of the same. EF reserves the right, in their sole discretion, to alter the exhibit hours or floor plan arrangements in any manner.
  4. Exhibitor shall not affix, attach, display, or distribute any magazines, books, pamphlets, promotional materials, handbills, flyers, posters, banners, signs, scrims, or any other similar materials, etc., without the prior express written consent of EF which shall be given or withheld at EF’s sole and absolute discretion.
  5. Exhibitor shall not affix, attach, display, or distribute any stickers, labels, decals, and adhesive signage of any kind whatsoever. Exhibitor hereby agrees that any stickers, labels, decals, and adhesive signage of any kind found from Exhibitor before, during, and after the Event will constitute a breach of this Lease. 
  6. All Exhibitor signage, banners, or display logos must be approved in advance by EF.
  7. Exhibitor shall not possess any animals, illegal drugs, weapons, and illegal contraband of any kind whatsoever.
  8. Exhibitor shall not allow any minors into the Venue at any time before, during, and after the Event without being accompanied, attended, and supervised at all times by a parent or legal guardian in the minors immediate proximity. Event security and the police will be notified of any minors found to be unaccompanied, unattended, and unsupervised by a parent or legal guardian.
  9. Exhibitor shall not distribute or deliver, either by sale or by any other method, any unlicensed merchandise, performing artist merchandise, or any other similar materials of any type whatsoever including but not limited to clothing, apparel, and/or novelties, without the prior express written consent of EF which shall be given or withheld at EF’s sole and absolute discretion.
  10. Exhibitor is prohibited from selling any of the following items: hammocks, sunglasses (kaleidoscope, three dimensional, diffraction, luminescence and LED glasses and googles may be sold with EF’s prior written approval, additional terms may apply), glow products (LED items including glove sets, fiber optic whips, glow poi and orbits may be sold with EF’s prior written approval, additional terms apply), earplugs (foam earplugs may be sold with EF’s prior written approval), clothing items which contain any reference or picture of marijuana, tobacco items, drug paraphernalia (pipes, water pipes, gas masks, rolling papers, etc.), cigarettes (herbal or traditional), E-cigarettes, vaporizers, cameras, American Indian headdresses, weapons, pornography, or any item in which the Event logo or trademark appears.*Prohibited Items subject to change*
  11. Exhibitor shall not possess or operate any public-address systems, audio equipment, speakers, amplifiers, and microphones that enable a broadcast to be audible beyond the limits of the Booth Space.
  12. Exhibitor shall not possess, distribute or deliver, by sale or any other method, any glass containers whatsoever. 
  13. Exhibitor shall not distribute or deliver, by sale or by any other method, any consumable items (i.e., food, candy, gum, beverages, etc.) whatsoever without the prior express written consent of EF, which shall be given or withheld at EF’s sole and absolute discretion.
  14. Exhibitor shall not distribute or deliver, by sale or by any other method, alcohol, tobacco products, E-CIGS, vape and/or drugs, including but not limited to over-the-counter medications, supplements/vitamins, or any other similar or dissimilar products whatsoever.
  15. Exhibitor shall not possess any alcoholic beverage not purchased from a licensed distributor or merchant operating at the Event in conjunction with a pre-existing Lease with EF.
  16. Exhibitor shall not distribute or deliver, either by sale or by any other method, any bottle, can or any product that could be implemented as a missile or projectile, or could create a hazard to the safety of any person or persons at the Venue before, during, or after the Event whatsoever.
  17. Tattooing, body piercing, individual generators and open flames are strictly prohibited.
  18. Exhibitor shall not possess or operate electric broilers or electric cooking equipment without the prior written consent of EF, which shall be given or withheld at EF’s sole and absolute discretion. Unless otherwise approved by EF, all food Exhibitors must use compressed gas-fueled cooking equipment. Anyone entering with unacceptable cooking equipment or variations thereof will be prohibited from entering the Venue.
  19. Exhibitor shall not operate, utilize, place or park any vehicle, display unit or storage unit (collectively and individually referred to hereinafter as a “Vehicle”) in any area of the Event except the area specifically designated for the Exhibition. No Vehicles, other than those Vehicles designated by EF shall be permitted in the area specifically designated for the Exhibition no later than 10:00 AM on Wednesday, June 26, 2019 in the Campgrounds and no later than 10:00 AM on Thursday, June 27, 2019 in the Venue. Any Vehicle found to be in non-compliance shall be towed or otherwise removed from the Venue. Exhibitor shall be solely responsible for any towing, storage, and other charges associated and resulting from Vehicle removal.
  20. Exhibitors shall not operate, utilize, or possess any motorized vehicles including, but not limited to all-terrain vehicles, golf carts, mopeds, dirt bikes, go carts, mules, and any other similar vehicle (collectively and individually referred to hereinafter as an “ATV”). All ATVs shall be confiscated by EF or removed from the Venue. Exhibitor shall be solely responsible for any towing, storage, and other charges associated and resulting from ATV removal. 
  21. Exhibitor shall be bound by and comply with, at Exhibitor’s own cost and expense, all applicable national, state, city municipal law codes and governmental regulations or other authority having jurisdiction over the Exhibition, the Venue or the Event, together with rules and regulations of the owners and/or operators of the Venue in which the Event is being held. Exhibitors shall be bound by and comply with, at Exhibitor’s sole cost and expense, all applicable copyright and trademark laws and regulations that may affect Exhibitor’s use and occupancy of the Booth Space.
  22. Campground Exhibitors will load in on Tuesday, June 25, 2019 between 9:00 AM - 7:00 PM and shall be completely set up and ready for operation on Wednesday, June 26, 2019 at 12:00 PM. Venue Exhibitors will load in on Tuesday, June 25, 2019 between 9:00 AM - 7:00 PM or Wednesday, June 26, 2019 between 9:00 AM - 3:00 PM, depending on assigned booth location in venue, and shall be completely set up and ready for operation at 12:00 PM on Thursday, June 27, 2019.
  23. Venue Exhibitions shall be fully operational during all Event hours. Campground Exhibitions shall be fully operational at minimum from 9:00 AM - 2:00 AM. Failure by Exhibitor to occupy the designated Booth Space by the beginning of the Event for any reason shall constitute a forfeiture of the Booth Space. Booth closures during Event must be pre-approved by EF Representative.
  24. Exhibitor shall not remove or break down their Booth Space or otherwise discontinue or interrupt the Exhibition until Monday, July 1, 2019 at 8:00 AM.
  25. EF is not responsible for payment or fulfillment of any product or services ordered or purchased by Exhibitor.
  26. EF will not accept deliveries at the site for any reason unless otherwise agreed to in writing by EF Representative prior to the delivery. Exhibitor agrees to comply with EF’s shipping guidelines and understands that all shipments are at Exhibitor’s own cost and risk. Festival shipping information will be provided prior to Event. Exhibitor is responsible for picking up all deliveries. 
  27. Vehicle operation, travel and movement is prohibited in the concert area of the Venue once the gates open to the public and will be enforced until EF deems it safe after each days events have concluded.
  28. Upon submission of Booth Fee, Exhibitor agrees to provide a list of any and all employees, personnel and agents that will be involved in the Exhibition. EF reserves the right, at its sole and absolute discretion, with or without cause, to prohibit entry to, and remove from the Event any and all of Exhibitors employees, personnel and agents for any reason whatsoever. 
  29. Exhibitor cancelations must be received in writing by the EF Representative. Exhibitor may cancel this Agreement (31) thirty-one days or more prior to load in for full Booth Fee refund. If Exhibitor cancels between (30) thirty and (15) fifteen days before load in, Exhibitor will be refunded (50%) fifty percent of Booth Fee. Booth Fees are non-refundable and non-transferable (14) fourteen days or less prior to load in. Load in is scheduled to begin on Tuesday, June 25, 2019.

I understand my application will be complete when I submit my credit or debit card using the link on the success page of this application (once I hit submit below) for the 50% Booth Fee Deposit to be charged upon my acceptance to participate in Electric Forest 2019. *
 
 
Thank you for your interest in Electric Forest 2019!
Please email any additional questions to craftvending@electricforestfestival.com