MW&FF 2025 exhibitor registration form

Marlborough Wine & Food Festival 2025

Winery Exhibitor Registration Form

Registrations are now open for the 2025 Marlborough Wine & Food Festival. Please complete the form below before Monday 9th September 2024. Please note this form does not automatically guarantee a site at the Festival. Wine Marlborough will be in contact with you directly about exhibiting at the 2025 Marlborough Wine and Food Festival by 12 September 2024.

If you have any questions, please contact us at events@wine-marlborough.co.nz.

Company name *

Contact full name *

Phone *

Email *

Position *

Did you attend the 2024 event? *

Yes

Please provide accounts / invoicing contact details *

Accounts / invoicing email address *

Accounts / invoicing phone number *

** IMPORTANT New Payment Structure: We’ve revamped our site fee payment structure to better support our exhibitors by lowering your upfront site fee by 35% and introducing a commission rate-based site fee of 13.0% on all goods sold. This will be automatically deducted via our festival payment system.

As an Exhibitor, here’s how it benefits you:

Lower Upfront Costs: We’ve reduced your initial upfront site fee costs by 35%.
Performance-Based Fees: We are introducing a percentage fee structure based on goods sold on-site. This means you only pay a percentage of your actual sales.
Flexibility and Fairness: This new structure is designed to be fairer and more flexible, accommodating different sales volumes, reducing upfront costs in advance and encouraging all wine companies of all sizes to thrive.

PLEASE READ CAREFULLY: Festival site size required.

All sites that are not removable will include a marquee that is the site size. If you're planning on bringing your own removable site please include the specific dimensions including Towbar. If you have any questions about your site size, email us at events@wine-marlborough.co.nz.

Prices below include upfront site fee and exclude commission-based fee structure*

Please also note, for Health and Safety purposes there is a 3m no furniture zone out the front of all sites. After 3m we welcome more furniture to be placed. *

Single site 3x3m; $572.00 + GST (marquee included)

Double site 6x3m (6m wide x 3m deep); $1,144.00 + GST (marquee included)

Double site 3x6m (3m wide x 6m deep); $1,144 + GST (marquee included)

Triple site 6x6m (6m wide x 6m deep); $2,288.00 + GST (marquee included)

Removable site (food/wine trailer) please provide the exact dimensions in metres (W X L) Removable site (food/wine trailer) please provide the exact dimensions in metres (W X L)

Preferred site position? We will try and accommodate as best as possible, however we cannot guarantee this.

Please upload a high res lifestyle image that best represents your brand / wine at the wine festival *

Please upload a high res image png file of your wine brand with a transparent background. *

What is your websites URL? *

Please provide us with the duty manager's name, certificate number and expiry date *

What are your social media handles? i.e @marlboroughwinefestival *

I confirm I am aware I am required to update (or complete for new site holders) the Individual Site Holder Health & Safety Form when requested by Wine Marlborough closer to event day *

YES

Additional comments *

Festival Payment System

The Marlborough Wine & Food Festival 2025 will be a fully cashless event, ensuring a seamless and efficient experience for both exhibitors and attendees. We are partnering with a leading festival payment system provider to facilitate all transactions. As an exhibitor, you'll benefit from the convenience of having all necessary equipment such as scanners provided to you. The festival payment system provider enforces a commission rate of just 2.07% GST included, calculated on the cost of goods sold on-site. This streamlined system not only enhances the customer experience but also simplifies your sales process, allowing you to focus on customer experience and telling your story.

EVENT TERMS AND CONDITIONS Please read these terms and conditions carefully before signing below. Marlborough Wine & Food Festival is promoted by Wine Marlborough Ltd based at 85 Budge Street, Blenheim herein called (the “Promoter”). Sites are sold on the express condition that the holder is bound by the various terms and conditions issued by the Promoter from time to time.

Cancellation
The Promoter reserves the right to vary the advertised programme and audience capacity. In the event of a cancellation, your site fee will be 100% refundable. However, if the event is postponed, relocated or changed for whatever reason, the promoter is not liable for any damage, additional compensation, loss, or expenses.

In the event of your confirmed booking being cancelled by you (such cancellation must be in writing and acknowledged by the promoter), the following conditions apply.
1. If notice more than 61 days is given and the promoter is able to subsequently re-sell on similar terms the space booked, the Supplier will refund the booking fee subject to deducting a fee to cover administration and office services.
2. Where notice of between 0-60 days prior to the event is given, the Client will forfeit the booking fee.

Please sign below to confirm you have read and agree to the above Terms and Conditions:

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